Once a repair yard has been selected, the next challenge is making the vessel’s arrival usable for the people who will receive and manage the work. An agreed quotation is not, by itself, a complete arrival and handover package. The crew, superintendent, yard and separately appointed parties still need a shared view of the vessel’s condition, documents, supplies and open decisions.
This guide concerns pre-arrival coordination for ship repair in Tuzla. It follows, rather than repeats, the yard-selection guide. It is not a port-entry checklist, a customs instruction or a substitute for the vessel’s approved operating procedures.
Confirm the receiving arrangement and contact chain
Record the actual facility, intended arrival window and the named contacts for the owner, vessel and yard. Identify the appointed agent and other parties where relevant. Keep the latest instructions and the source of each confirmation together.
Do not infer the receiving berth, docking arrangement or movement instructions from a website address or a previous visit. Ask the responsible parties to confirm the current plan for the actual vessel. Changes to arrival timing or condition should be communicated through the agreed contact chain.
Gisan’s shipyard information provides the facility context, not a berth allocation, marine-movement authorization or statement of available capacity.
Issue one controlled pre-arrival document register
Identify the current work-list revision and connect each drawing, report and equipment record to its item. Mark superseded files clearly. The receiving team should be able to distinguish the agreed scope from proposals still awaiting a decision.
- Vessel identity and particulars relevant to the assignment.
- The current work list, clarification set and responsibility boundaries.
- Marked drawings and available condition or inspection records.
- The owner-supplied equipment and parts schedule.
- Relevant survey or approval references that the owner can share.
- Open questions, their responsible parties and the next required decision.
If the vessel’s condition or requested work has changed since quotation, say so explicitly. A new document should not silently alter the agreed package.
Describe the arrival condition without declaring readiness
Explain the expected operational condition, known defects and planned availability of the relevant systems. Identify work or preparation assigned to the crew, owner, yard or another contractor, with confirmation still outstanding where necessary.
Descriptions such as “tank empty”, “equipment stopped” or “system drained” do not establish that an area or item is safe to enter or work on. Safe access, permits, isolation and execution remain subject to the responsible parties’ procedures and competent verification. Do not use the arrival pack as a safety certificate.
For a package involving docking, retain the available docking-plan revision and the data for the proposed docking condition. The dry docking planning guide covers those technical inputs without replacing the yard’s vessel-specific suitability review.
Make owner-supplied parts traceable before delivery
List each shipment against the vessel and repair item. Record the part identification, available documentation, responsible supplier, expected arrival and receiving contact. Establish who will check identity and condition and how discrepancies will be reported.
Keep delivery status separate from technical acceptance. A package recorded as received has not necessarily been checked for compatibility, completeness or suitability. Likewise, equipment promised by a supplier should not be described as available at the yard until its status is confirmed.
Ask the appointed agent, supplier and receiving party to confirm the applicable transport, customs and access arrangements. This article does not state local clearance requirements or imply that Gisan undertakes those services.
Arrange the first joint scope review
Prepare a short agenda for the owner or superintendent, vessel team and yard: baseline documents, visible condition, access interfaces, parts status, inspection inputs and unresolved scope. Record decisions against work-item references rather than relying on a general meeting note.
If opening up or further examination is needed, identify what will be established next and who reviews the result. Do not treat an initial onboard discussion as approval of every possible additional job. Keep technical review and commercial authorization separately traceable.
Keep the onward handover requirements in view
Before work progresses, identify the completion records the owner expects for each package and the parties responsible for reviewing them. That may include agreed work reports, equipment records, drawing revisions and relevant inspection or survey documentation.
Define how outstanding actions will be reported. Repair completion, document handover and any formal survey close-out are different status questions. The responsible technical and statutory parties, not a general arrival guide, determine the vessel’s operating and certification position.
Send a coordinated package to Gisan Shipyard
Use the published ship repair and maintenance scope to frame the enquiry. Share vessel particulars, the planned window, document register and specific receiving or work-scope questions through the technical enquiry page.
Facility suitability, availability, responsibilities and the applicable commercial arrangement require explicit confirmation. No port clearance, berth, docking slot, arrival date or repair outcome is guaranteed by this guide.